Organizer Guide
Everything you need to create a group album, invite your people, and collect everyone's photos in one place.
What is a group album?
A group album is a private, shared photo collection for a specific group or event — a family reunion, a wedding, a church event, a team season, a vacation, everyday family life. You create the album, invite the people who belong, and everyone uploads their photos to one shared place.
Group albums are private by default. Only invited members can see the photos. No one outside the group has access. Every person tagged in a photo controls their own image and can remove themselves at any time.
How to create a group album
Create your account
Sign up at photosgraph.com with your name and a photo of yourself. This is how people will recognize and tag you. It takes about 30 seconds.
Create the album
Click "Create an Album" and give it a clear name that people will recognize — "Smith Family Reunion 2026" or "St. Mark's Easter Picnic." Add a short description if you like.
Share the album
Use the Share button on your album page to get your invite link and QR code. Send the link via text, email, or social media. Print the QR code and display it at your event. Anyone who scans it or clicks the link can join.
Upload your photos
Click Upload on the album page to add photos directly from your phone or computer. Tag the people in each photo so they're connected to the right faces.
Encourage everyone to upload
The whole point is getting everyone's photos in one place. Remind your group to upload theirs. The more people contribute, the richer the album becomes.
Ways to share your album
Every group album has a unique invite link and QR code. You'll find both under the Share button on your album page.
Send the link before the event so people can sign up in advance. Then display the QR code at the event for anyone who missed it. Follow up afterward with a reminder for stragglers.
Your responsibility as organizer
As the album organizer, you are the gatekeeper. This is the most important part of how photosgraph works. You're the person who decides who belongs in the album.
When you create a group album, you're certifying that:
• The album describes a real group or event
• You will only share the invite link with people who genuinely belong — people who were at the event, are part of the group, or have a real connection to it
• You will not share the link publicly (on public social media, forums, or open websites) where anyone could join
• If someone joins who doesn't belong, you will remove them
This matters because group albums are built on trust. Members share personal photos because they trust that only the right people are seeing them. As organizer, you're the person maintaining that trust.
Who should you invite?
People who were at the event, are part of the group, or have a genuine connection to it. Family members for a family album. Guests who attended the wedding. Members of the church group. Teammates on the team. If the person would naturally have photos from this event or would want to see them, they belong.
Who should you not invite?
Anyone who has no connection to the event or group. Do not share the link on public forums, public social media pages, or anywhere that strangers could access it. A private group chat, a direct message, or a printed QR code at the event itself are all appropriate. A public Facebook post or a tweet is not.
Privacy and control
Photosgraph is designed so that every person in every photo controls their own image. As an organizer, here's what you should know:
Group albums are private
Only members can see the photos. There is no public directory of albums. People can only find your album through the link or QR code you share with them.
Members can remove themselves
Any member tagged in a photo can remove that photo from the album. Any member can leave the album at any time. You cannot override this — the person in the photo always has the final say.
No photos go public without permission
Group album photos are never made public automatically. If someone wants to contribute a photo to a public album (a separate feature), every tagged person must approve. Your group album photos stay in the group unless everyone in a photo actively chooses otherwise.
You can remove members
As organizer, you can remove anyone from the album if they don't belong or are behaving inappropriately. Their photos will be removed from the album as well.
Tips for a great album
"Johnson Family Reunion — July 2026" is better than "Family Photos." People should know exactly what the album is when they see the name.
Include the date, location, and occasion. This helps people confirm they're joining the right album.
Don't create an empty album and wait. Upload a few of your own photos right away. When people join and see photos already there, they're much more likely to upload their own.
When you upload a photo, tag the people in it by name. This connects people to their photos and helps photosgraph suggest matches if they're already on the platform.
A week after the event, send a reminder: "We have 200 photos in the album and more are welcome! Here's the link." People who forgot or were busy will often upload once reminded.
Take this guide with you
Download a printable version to reference later or share with co-organizers.
Download PDF Guide